Program and Administration Assistant (Finance)

Competition No: 3649
Department: Faculty of Science - University of Alberta
Position Type: Support Staff- Auxilliary
Salary Range: $58,099.44 to $78,443.16
Grade: 7
Hours: 40
Location: Edmonton / On-site

Apply Before: 12:00 PM March 27, 2026

About the Team

The Faculty of Science is internationally recognized for excellence in research and education. Through pioneering discovery and innovation, the faculty addresses global challenges across disciplines such as biology, chemistry, computing science, physics, mathematics, and earth sciences. Its work positions the university at the forefront of technological, environmental, and scientific advancement.

Job Description
 

This position has a term length of one year plus one day, with the possibility of extension.

Location - This position offers a flexible work arrangement, allowing for a combination of remote and in-office work (in Edmonton). Preference for schedule will be discussed during the recruitment process.

Working for the Alberta Biodiversity Monitoring Institute (ABMI), the Program and Administration Assistant provides financial, accounting, and administrative support. This position has two areas of focus: 1) Supporting Biodiversity Pathways (the ABMI’s subsidiary), and 2) financial administration support for ABMI’s growing field operations.

Responsibilities
 

• Administer and monitor Biodiversity Pathways and ABMI (as needed) contracts, grants and agreements following established policies and procedures.
• Using external banking system (ScotiaConnect), manage and process Biodiversity Pathways’ and ABMI’s (as needed) electronic funds transfers (including EFTs, wire transfers, and e-transfers), travel/expense claims, and supplier invoices.
• Administer Biodiversity Pathways’ consolidated budget process (including working papers, verifications, and variance analyses), including obtaining, collecting, and disseminating budget materials; recommend improvements to Biodiversity Pathways budget and planning processes.
• Reconcile operating budgets and all transactions to external accounting system (Sage 50).
• Prepare reports used for year-over-year trend and issues analysis (using Sage 50) for Biodiversity Pathways.
• Develop and implement administrative systems, supports, and processes for Biodiversity Pathways.
• Other administrative support for Biodiversity Pathways and ABMI as needed.

Qualifications
 

• A two-year accounting diploma.
• Excellent interpersonal, organizational, and oral and written communication skills.
• Ability to work in a fast paced, dynamic work environment.
• Experience working in and supporting an organization with staff in dispersed locations.
• Equivalents in education and experience will be considered.

Preferred Qualifications

• Knowledge of International Financial Reporting Standards (lFRS) combined with significant budget/forecasting experience.
• Knowledge of General Accepted Audit Standards (GAAS).
• Knowledge of Sage 50 Accounting.
• A thorough and complete understanding of accounting concepts, best practices and principles, including Public Sector Accounting Standards (PSAB), Not for Profit Accounting, and Generally Accepted Accounting Standards (GAAP).

Application Instructions

Click "Apply Now" to submit your resume and cover letter.

This position is subject to all applicable terms and conditions of the collective agreement between the Governors of the University of Alberta and the Non-Academic Staff Association (NASA).

This position offers a comprehensive benefits package.

About Us
 

The University of Alberta acknowledges that we are located on Treaty 6 territory, and respects the histories, languages and cultures of First Nations, Métis, Inuit and all FirstPeoples of Canada, whose presence continues to enrich our vibrant community.

The University of Alberta is a community of knowledge seekers, change makers and world shapers who lead with purpose each and every day. We are home to over 14,000 faculty and staff, more than 40,000 students and a growing community of 300,000 alumni worldwide.

Your work will have a meaningful influence on a fascinating cross-section of people - from our students and community members, to our renowned researchers and innovators, making discoveries and generating solutions that make the world healthier, safer, stronger and more just. Learn more.

At the University of Alberta, we are committed to creating an inclusive and accessible hiring process for all candidates. If you require accommodations to participate in the interview process, please let us know at the time of booking your interview and we will make every effort to accommodate your needs.

We thank all applicants for their interest; however, only those individuals selected for an interview will be contacted.

All University employees have a responsibility to foster a workplace that prioritizes safety in all its forms—physical, cultural, and psychological. This is achieved by promoting a safe environment, adhering to all safety laws, policies and procedures, completing all required safety training, identifying hazards and implementing controls, reporting incidents, and contributing to a culture of belonging and respect, while endeavoring to ensure that all colleagues feel valued and safe to express their thoughts, perspectives and concerns.

The University of Alberta is committed to creating a university community where everyone feels valued, barriers to success are removed, and thriving connections are fostered. We welcome applications from all qualified persons. We encourage women, First Nations, Métis and Inuit persons, members of visible minority groups, persons with disabilities, persons of any sexual orientation or gender identity and expression, and all those who may contribute to the further diversification of ideas and the University to apply.

L’Université de l’Alberta s’engage à créer une communauté universitaire où chaque personne se sent valorisée, où les obstacles à la réussite sont éliminés et où des connexions enrichissantes peuvent se développer. Nous accueillons les demandes de toutes les personnes qualifiées. Nous encourageons les femmes; Premières nations, Métis et Inuits; membres des groupes minoritaires visibles; personnes handicapées; personnes de toute orientation sexuelle ou identité et expression de genre; et toutes les personnes qui peuvent contribuer à la diversification des idées et à l'université à postuler.